ASSISTANT TECHNIQUE TRILINGUE (m/f)

Agilité operates as a general contractor across Europe.
Agilité is fully devoted to building a diverse and inclusive team of experts that will reflect our customers and users. We love to see our employees thrive in an atmosphere of togetherness; we therefore aim to continue to build a diverse workforce and foster different perspectives and unique ways of thinking; regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability.
The Trilingual Administrative Assistant provides administrative and coordination support to the Sustainability and Operations teams. The role focuses on assisting with sustainability initiatives, subcontractor administration, and the day-to-day coordination of sustainability-related projects. This position is ideal for an organized and proactive individual looking to develop a career in administration, sustainability, and project coordination.

Key Responsibilities

Sustainability Administration
• Maintain and update sustainability documentation, databases, and trackers.
• Assist in collecting environmental, social, and governance (ESG) data from internal departments and external stakeholders.
• Support the preparation of sustainability reports, presentations, and client deliverables.
• Coordinate documentation related to sustainability certifications and compliance requirements.
• Monitor deadlines and assist in the implementation of sustainability initiatives across the business.
• Organize meetings, prepare agendas, and record meeting minutes for sustainability projects.
Subcontractor Administration
• Maintain subcontractor prequalification and records and ensure documentation remains accurate and up to date.
• Collect and review subcontractor compliance documentation, including insurance certificates, certifications, licenses, and HSE documentation.
• Support the onboarding process for new subcontractors.
• Track document expiry dates and follow up on outstanding information.
• Assist in maintaining subcontractor performance records and administrative files.
• Liaise with subcontractors regarding administrative and compliance matters.

Sustainability Project Coordination
• Provide administrative support to sustainability-related projects from initiation through completion.
• Maintain project schedules, action logs, and project documentation.
• Coordinate meetings with internal teams, clients, and subcontractors.
• Follow up on action items and ensure timely completion of assigned tasks.
• Assist with budgeting, purchase orders, and project administration where required.
• Support continuous improvement initiatives and internal sustainability programmes.

General Administrative Support
• Prepare correspondence, reports, spreadsheets, and presentations.
• Organize electronic filing systems and ensure document control procedures are followed.
• Provide general administrative support to the management team.
• Perform other administrative duties as assigned.

Qualifications
• Diploma or Bachelor's degree in Business Administration, Sustainability, Environmental Management or a related field.

Compensation:
• Salary 38-40k, 40 hour work week; 8am to 5pm, Monday to Friday
• Annual performance based bonus
• Subsidised sporting activity
• Meal vouchers; 9€ per day
• 26 days paid annual leave

Skills & Competencies
• Expert user of Airtable and Procore Construction software
• Excellent organizational and time management skills.
• Good written and verbal communication skills in French, Spanish and English
• Proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint).
• Comfortable working with databases and document management systems.
• Strong interpersonal skills and the ability to work collaboratively with internal teams and external stakeholders.
• Interest in sustainability and environmental best practices.
• Proactive, reliable, and willing to learn.